Josh Viau's article "ADA : Employee Records" was featured on 4-Traders on February 11, 2015.
Offices receive, generate and maintain an inordinate volume of documents related to employees, such as job postings, employment applications, resumes, reference checks, testing data, wage and hour records, and medical information.
While most financial managers are well-versed in the various legal requirements concerning maintenance and destruction of customer financial records and information, there also are myriad laws covering confidential employee information and records, including what are traditionally considered "personnel files," payroll and benefits records and documents related to various forms of leave.
It is important for those in charge of maintaining such records to know what to keep, where to keep it and for how long. Importantly, this includes both paper and electronic information.
In the article, Josh provides five questions to ask, and answer, about what to keep, how to keep it, and when to shred it.
- What Is Included in an Employee's Personnel File?
- What Should I Do With Employee Medical Records?
- How Many Files Do I Have to Keep?
- How Long Do I Keep the Records?
- How Do I Get Rid of the Documents?
To read the full article, please visit 4-Traders.
The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.